Security for entertainmentVenue and Security Plan
Security plans for events and venues
From studying the venue to running the operation on the day: site visit, crowd flow, a documented plan and coordination with public authorities.
What is an event security plan?
An event security plan is the document that defines, before setup begins, how the venue will receive the audience, artists and crew: access points, capacity, evacuation routes, restricted areas, contingency scenarios and who is responsible for each area.
At Chazan, the work starts with assessing the venue, even before the location is chosen, and ends with command of the operation on the day and a technical report after the event.
For Producers of concerts, festivals, tours, corporate events and shoots with an audience.
When From choosing the venue to the end of the event.
Where Brazil and the rest of Latin America.
Deliverable A venue comparison report, a documented plan and a post-event technical report.
What's included
From the venue survey to event day, each step produces a document or an action on the ground.
Site visit and venue survey On-site assessment of structure, access points and restrictions, with a report comparing the options.
Crowd flow and capacity study Analysis of the audience, circulation, and entry, exit and evacuation routes.
Documented security plan Risk matrix, contingency scenarios and responsibilities assigned to each area.
Liaison with public authorities Coordination with the police, fire department and traffic authorities.
Accreditation and restricted areas Perimeter control, access levels and protection of dressing rooms and backstage.
Command on event day On-site coordination with a bilingual team and a technical report after the event.
When to hire
- Choosing between two or more venues for the same event.
- Concerts and festivals with large audiences and multiple entrances.
- Events with artists or guests who need protected dressing rooms and backstage areas.
- Operations that depend on coordination with the police, fire department and traffic authorities.
- International productions that need bilingual coordination on the ground.
How it works
Step 1
Risk assessment
Site visit, venue survey and a profile of the audience and the artists.
Step 2
Planning
Crowd flow and capacity, risk matrix, contingencies and responsibilities by area.
Step 3
Execution
Accreditation, perimeter control and command of the operation on the ground.
Step 4
Monitoring
Real-time follow-up and a technical report after the event.
Frequently asked questions
What should an event security plan include?
A risk matrix, contingency scenarios, responsibilities by area, a crowd flow and capacity study, entry, exit and evacuation routes, and accreditation rules for restricted areas such as dressing rooms and backstage.
What is the venue site visit for?
To assess the structure, access points and restrictions of each location in person. When there is more than one option, Chazan delivers a comparison report to help with the choice.
Who handles liaison with the police, fire department and traffic authorities?
Chazan coordinates the operation with law enforcement, the fire department and traffic authorities. Formal permits follow the requirements of each city, and who files each request is agreed at the start of the project.
How does accreditation for restricted areas work?
Each person receives an access level, and the perimeter of restricted areas such as dressing rooms and backstage is controlled throughout the operation.
Does Chazan coordinate the operation on event day?
Yes. Command on the ground is handled by a bilingual team, and a technical report is delivered after the event.
How far in advance should I hire you?
Ideally, bring security in while the venue is still being chosen, because access points, capacity and evacuation routes depend on it. The mobilization time is agreed for each project.
Other Chazan services
Request a security assessment for your project.
Tell us the type of production or event, the location and the planned dates so our team can understand the situation.
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